Finding Conference Venues in London
Planning a memorable conference in London is no easy task, as it requires a lot of research to find the perfect conference room rental that fits your needs. Everything from parking availability to the pure aesthetics of the venue are things that need to be considered, and at the end of the day, your conference venue selection will have the greatest impact on whether or not your event is a success. Therefore, to help you on your quest in finding the best conference venue, we’ve created a short list of things you should keep in mind while looking for that perfect space.
- Conference Style
When searching for the perfect private venue in London for your conference, it is important to consider what type of style you are going for. Needless to say, the type of conference has a huge say in the type of conference venue that you should be looking for. If you want to host a party for a friend, the venue will be much different than if you are looking for a place to finalize a company merger. Luckily for you, there are numerous conference venues located from Central London to Shoreditch that can serve as your next event space.
Something that many people think about when considering style is whether or not they’ll be able to add their own personal touch to make the event space really feel as their own. Luckily for you, London has many different conference room rentals that allow you to get creative and put your own twist on the overall aesthetics you wish to present. These types of venues are extremely unique and offer a great way for you to create a conference experience exactly as you envision it.
However, if you want a well established, ready made space, conventional conference spaces are also widely available throughout London. These types of spaces are perfect for corporate events and can ensure that your event goes smoothly.
- Consider the date
Needless to say, you are certainly not the only one scouring through London to find the perfect conference venue. Therefore, you need to start your search as early as possible, giving you adequate time to plan and prepare the venue to your exact liking. Also, many of the upscale and popular event spaces are most likely already booked months in advance. As such, it is important to figure out what date you want your conference to be hosted, giving yourself enough time to find a venue that can accommodate your needs.
You also need to make sure that your attendees have responded with a reservation and that they are able to attend the event during the time and date listed. Do keep in mind however that if the event date is not yet confirmed, then booking a conference space can be a little tricky. In this case you can just ask the venues you are interested in to inform you of whether or not other individuals are also trying to book the place on the date that you are thinking of.
In most instances you may be able to hold multiple dates but it is always better to decide on a concrete date early on.
Now, to make your conference a success, there are other important things that must be settled with the conference room rental. One such thing is taking care of the suppliers who will be seeing to your needs. These suppliers are key in making or breaking any event. These suppliers include staff members such as greeters and attendants; AV suppliers who provide all the tech needed at the conference, and caterers who will prepare the refreshments. These individuals are important as there is only so much that you can do by yourself. So before you book a conference space in London, always inquire about the available suppliers that will be provided on the day of the conference.
Your budget is probably the largest factor in the type of venue that you’ll be able to acquire. It will be the difference between getting a luxurious event space in London to maybe something that is a little more casual. When creating your budget, take into consideration how much you will have to pay for staff, technology, and for the location itself. Also, venues that are booked constantly will most likely be more expensive than venues that are more widely available throughout the year.